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An Office Administrator is an employee who performs daily tasks and activities to ensure that a business runs smoothly and efficiently as it should. Companies employ office administrators to perform physical maintenance tasks, record keeping, logistics, personal development, financial planning and billing.
Office managers or Administrators also supervise other staff members when necessary. In large organisations, the duties of an office administrator point to a specific department, and they may require specialised training to perform these duties.
Duties
. Keeping accurate stock of office supplies, equipment and furniture and placing orders whenever needed
. Ensuring compliance with organizational policies through planning and coordination
. Supervising staff members and delegating administrative responsibilities
. Welcoming office visitors and directing them to the right office/department
. Greeting clients, answering phone calls and responding to emails
. Preparation of documents like office correspondence, presentations and memos
. Performing various bookkeeping tasks like invoicing and budget tracking
. Managing and coordinating meetings, appointments and schedules
. Maintaining office equipment and furniture
. Performing research activities and preparing reports for supervisors
. Assisting the HR department with hiring and onboarding
. Maintaining office files and paperwork
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